Project Manager – Glasgow or Edinburgh

Exciting times for Thomas & Adamson. We are growing and are looking to recruit Project Manager based in Scotland.  Candidates will be enthusiastic and will be expected to work independently on a varied portfolio of projects across a broad range of sectors, however, should be able to demonstrate a track record of successful project delivery, be commercially focused and preferably have recent retail experience. Do you have the skill, drive and ‘can-do’ attitude to make a difference in our team? If so, we’d like to hear from you.

 

JOB DESCRIPTION

Title: Project Manager

Reporting To: Director/Partner

Location: Edinburgh or Glasgow

 

ROLE OVERVIEW

To provide project management services in a client-facing role, liaising with and co-ordinating other project team members towards the successful conclusion of projects in line with project management appointments on either single or multiple projects, depending on the scope and nature of the specific project and appointment.

36.5 hours per week; specific hours as required to suit the project and specific appointment.

RESPONSIBILITIES

The Project Manager (PM) will be responsible for the following:

Providing Excellent Technical Services

Delivering technical services under consultancy agreements executed between Thomas & Adamson and their client. The role specifically includes:

Planning

  • Preparing an appropriate Project Management Plan for each project which sets forth the project strategy and communication lines to be followed by all project stakeholders
  • Establishing project master programme including identification of milestones and assignation of activities to project team members.
  • Reviewing and commenting on proposed construction programmes and liaising with planners regarding required changes or enhancements.

Engaging

  • Liaising with multiple project stakeholders to fully understand the project requirements and developing a project brief that provides all team members with a clear understanding of the project requirements and key performance indicators from a time, quality and financial perspective.
  • Establishing and implementing appropriate project meeting structure; chairing meetings with contractors, consultants and clients and preparing minutes accordingly.
  • Reviewing and following-up on actions – liaising with clients, contractors and designers on a regular basis to ensure actions are concluded as required by the project.

Procuring

  • Identifying required project team members; advising the client of appointments required.
  • Drafting Request for Proposals (RFPs) and appointment documents for issue to appropriate vendors.
  • Assisting in the preparation of tender documents, including liaising with the Cost Management department (or external cost consultants) to ensure a full and comprehensive understanding of the project is conveyed and reflected in project Tenders.
  • Reviewing tender returns to determine technical compliance and raising any associated queries.
  • Leading negotiations with contractors on behalf of clients to ensure construction values represent best value, when instructed to do so.

Managing Risk, Delivering Value

  • Reviewing design packages to determine compliance with the client’s brief and raising any associated queries.
  • Chairing value engineering and risk review workshops and preparing associated schedules for issue to the project team.
  • Tracking the implementation of risk mitigation activities and value engineering opportunities and reporting to the client accordingly.
  • Reviewing Contractor’s claims for delay events; working with commercial team to establish entitlement based on site records and specific contract requirements.
  • Ensuring all parties fully comply with their HSE obligations throughout the project.

Project Administration

  • Reviewing/monitoring contractor progress and commercial matters and preparing regular reports relating to the current project status.
  • Reviewing/monitoring the quality of works on-site and raising necessary instructions for defect rectification
  • Co-ordinating with supervision consultants where required to ensure all contract requirements of the Engineer’s team are being entirely fulfilled.
  • Co-ordinating responses to technical queries or requests for information received from contractors.
  • Processing contract instructions and other contractual procedures required of the contract administrator role (where required by our appointment).
  • Ensuring project files are well maintained and the document controller is fully conversant with agreed communication protocols.
  • Providing other PM support as required by the business and/or required by project appointments.

General Duties

  • Overseeing / reviewing/approving the work of sub-consultants or junior members of staff in a positive and constructive manner, as may be required for the delivery of project appointments.
  • Generally representing Thomas & Adamson International in a professionally competent and positive manner, ensuring service quality and integrity is maintained to the highest possible standards.
  • Reporting to the client and other stakeholders in line with the client’s requirement with company standards.

Delivering Great Client Experience

The PM is a key client interface role and will be responsible for representing T&A in a manner that reflects the company’s values; providing a personal, quality focussed service that reflects the client’s business objectives.

The PM will build strong, professional relationships with clients, consultants and contractors, based on mutual respect, trust and integrity.

In this context, the role will involve:

  • Representing T&A at project meetings with clients, designers and contractors to provide advice on all aspects of project assignments and following up on actions assigned to T&A at all such meetings.
  • Communicating clearly, concisely and coherently with the client and other consultants regarding information required for the purpose of performing our services
  • Identifying risks and issues with ongoing activities and positively identifying mitigation measures in a way that both protects the interests of the client, Thomas & Adamson and any other relevant stakeholders.

Managing and Motivating the Project Team

The PM may be responsible for overseeing the activities of Design Consultants, Contractors, Specialist Suppliers, Project Administrators, Document Controllers, Cost Managers / Quantity Surveyors or other supporting roles in the delivery of project management services.

The PM will play a key role in resource allocation, working with all team members to understand client requirements/deadlines and how best to deploy resource efficiently to achieve these requirements/deadlines.

The PM will fulfil a leadership role with more junior members of the business and will support those individuals in dealing with issues and challenges on projects in a positive and professional manner.

The PM will assist with the professional development and training of more junior members of staff within the business.

SKILLS & KNOWLEDGE

Suitable candidates will be:

  • Educated to degree level (or equivalent) or able to demonstrate experience in a relevant discipline.
  • Able to demonstrate awareness of current legislation relating to Health & Safety.
  • Expected to demonstrate Contract Administration, Employer’s Agent and Project Management skills across a range of projects and successful delivery of them.
  • Able to demonstrate your involvement with several clients and that you have been able to establish good working relationships with them.

ABOUT YOU

Suitable candidates will be expected to demonstrate:

  • Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met.
  • Accurate and excellent attention to detail.
  • Pro-active and enjoys working autonomously and as part of a wider team.
  • Confident and assertive where required.
  • Sociable and outgoing.
  • Flexible approach to work.
  • Good role model for junior members of the team.
  • Understands and appreciates the importance of using discretion.
  • Team player who deals effectively with colleagues and clients

To apply, please email your CV along with a supporting statement to:elaine.gilhooley@thomasandadamson.com